Assistant Town Clerk

SUMMARY OF JOB PURPOSE:

The Assistant Town Clerk assists the Town Clerk in performing administrative and clerical duties to ensure the smooth operation of municipal government functions. This position involves maintaining official records, assisting with elections, coordinating meetings, and providing excellent customer service to residents and officials.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
•              Work under the general supervision of the Town Clerk and in conformance with all applicable policies, procedures, local ordinances and State and Federal law; must learn most of the Town Clerk’s statutory responsibilities in order to serve in the Town Clerk’s absence.
•              Assist in preparing agendas, minutes, and other documents for municipal meetings.
•              Maintain official records, ordinances, resolutions, and other legal documents.
•              Support municipal elections, including voter registration, ballot preparation, and election logistics.
•              Process public records requests in compliance with applicable laws and regulations.
•              Assist in drafting and distributing public notices and official correspondence.
•              Handle inquiries from residents, businesses, and government agencies regarding municipal policies and procedures.
•              Create graphics to post on social media platforms and manage social media accounts.
•              Draft, publish, and disseminate emails and information on the municipal website.
•              Draft, publish, and send biannual newsletters to residents within town limits.
•              Process and manage business licenses.
•              Process permits and applications.
•              Perform other duties as assigned to support municipal operations.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:
•              High school diploma or equivalent
•              Previous administrative or clerical experience, preferably in a government setting.
•              Knowledge of municipal operations, records management, and election processes.
•              Proficiency in Microsoft Office Suite and other administrative software.
•              Proficiency with social media platforms and graphic design tools.
•              Strong organizational and communication skills.
•              Ability to work independently and as part of a team.
•              Attention to detail and a commitment to accuracy.
•              Ability to handle confidential information with discretion.

PREFERRED QUALIFICATIONS:
•              Certification as a Municipal Clerk or willingness to obtain certification.
•              Experience with public records management and municipal codes.
•              Familiarity with state and local government laws and regulations.
•              Notary certification or ability to obtain notary certification within six months of hire date.

WORKING CONDITIONS:
•              Office environment with occasional evening meetings.
•              May require extended periods of sitting, standing, or walking.
•              Interaction with elected officials, staff, and the general public.

Applications can be found at www.townofmagnoliasprings.org/jobs.
Completed applications can be emailed to clerk@magnoliaspringsal.gov, hand-delivered at the Magnolia Springs Town Hall, 12191 Magnolia Springs Highway, Magnolia Springs, AL 36555 or mailed to P.O. Box 890, Magnolia Springs, AL 36555.